Posters required in the workplace
For employers: Download posters and find out what you must distribute or post in the workplace by law.
Overview
To make sure workers know their rights, most workplaces in Ontario must post or distribute explanatory information.
Workplaces covered by the Employment Standards Act
All workplaces covered by the Employment Standards Act must distribute an employment standards poster to all employees but are not required to post it in the workplace. Learn more about this requirement and other mandatory information sheets that must be distributed or download the employment standards poster.
Workplaces covered by the Occupational Health and Safety Act
All workplaces covered by the Occupational Health and Safety Act (OHSA) must post:
- a copy of the Health and Safety at Work: Prevention Starts Here poster
- a copy of the Occupational Health and Safety Act
- the names and locations of your workplace joint health and safety committee members
If your workplace has more than 5 regularly employed workers you must also prepare, maintain and post copies of your:
- occupational health and safety policy for the workplace
- workplace violence and workplace harassment policies.
Find out if your workplace is covered by OHSA
Where to post documents required by the OHSA
The documents mentioned above required by the OHSA must be posted in at least one of the following ways:
- in a conspicuous place in the workplace
- in a readily accessible electronic format
If posting electronically, both of the following requirements must be met:
- the employer must provide workers with direction on where and how to access the information
- the information in an electronic format can be readily accessed by workers in the workplace
Workplaces covered by the Workplace Safety Insurance Act
Employers who are covered by the Workplace Safety and Insurance Board (WSIB) must put up:
- "in case of injury" poster (Form 82)
- An annual summary from the WSIB (for workplaces who have requested this summary).
Distribute the Employment standards poster
Employers are no longer required to post the employment standards poster in the workplace.
This poster:
- describes important rights and requirements under the Employment Standards Act
- must be provided to employees who are covered by the ESA within 30 days of their date of hire
- is available in multiple languages
You can:
- order hardcopies from ServiceOntario Publications (free)
- download and print the poster (free):
Post the Health & safety at work: Prevention Starts Here poster
This poster:
- outlines the rights and responsibilities of workers, supervisors and employers under the Occupational Health and Safety Act
- includes a Ministry of Labour, Immigration, Training and Skills Development telephone number (
1-877-202-0008 ) to report critical injuries, fatalities and work refusals - can be printed in colour or black and white
- must be posted in a conspicuous place at the workplace or in a readily accessible electronic format in English and the majority language of the workplace
- if printed, must be printed on paper that is at least 8.5 × 11 inches (letter size).
You can:
- order hardcopies from ServiceOntario Publications (free)
- download and print the poster (free):
Post the In case of injury poster (Form 82)
This poster:
- is from the Workers Safety and Insurance Board (WSIB)
- outlines the steps workers and employers need to take if there is an injury at work
- must be displayed prominently in the workplace
Post the Occupational Health and Safety Act
You must post a copy of the Occupational Health and Safety Act in your workplace or in a readily accessible electronic format.
You may:
- download and print the act (free)
- order hardcopies from ServiceOntario Publications ($8 each)
Post names and locations of joint health and safety committee members
In workplaces that must have a joint health and safety committee (JHSC), you must post the names and work locations of JHSC members in a place where they are easy for employees to find (for example, an employee lunch room) or in a readily accessible electronic format.
Post your health and safety policies
Under the Occupational Health and Safety Act, you must prepare and review written occupational health and safety, workplace violence and workplace harassment policies at least once a year.
You must also create and maintain a program to implement those polices, and post the policies in the workplace or in a readily accessible electronic format. Learn how to prepare a:
If your workplace has five or fewer regularly employed workers you do not need to put the policies in writing, unless ordered by an inspector.
Posters sold by private companies
Posters sold by private companies do not comply with the legal posting requirements.
If you have been approached by a private company selling posters, call:
1-877-202-0008 for health and safety posters1-800-531-5551 for employment standards posters