The BPS organization reporting on their properties is accountable for ensuring that an accurate report is submitted.

Reporting lead

The accountable BPS organization may designate an employee or representative as the reporting lead to submit the report. A reporting lead requesting data from energy utilities may be asked to provide documented proof that they are authorized to request this data.

Your energy usage data

Include all energy usage for the property that you are reporting for. The data to be included is for the entire calendar year, from January 1 to December 31. The most common forms of energy are electricity and natural gas, but they also can include diesel, fuel oil, district energy, wood, and others.

You can collect usage data from your utility bills and fuel purchase invoices. If you do not have the electricity and natural gas bills, you can contact your utility and request your property’s monthly data for BPS reporting.

Getting your data from utilities

Electricity and natural gas utilities are required to provide you with aggregated monthly data for your building. If monthly data is not available, the utility must provide data for the shortest period available.

Other energy information such as oil, propane, and district energy can be found on your invoices, or you can get it from your fuel provider.

If you need help getting your information from the utility companies, here are some questions you can ask them:

  • I need my organization’s energy usage data for BPS reporting. Can you provide me with the monthly aggregated usage data for my building's electricity/fuel use in 2021?
  • Is monthly data available for each calendar month, covering the whole calendar year from January 1 to December 31?
  • When can I expect to receive the total monthly usage data for my building?
  • For future years, when is the earliest I can make my data request?

Most utilities will require some time to prepare your aggregated monthly data. To ensure you have enough time to collect your data before the July 1 deadline, we recommend contacting your utilities in writing as soon as possible in the new year.